easybill Rechnungsausgangsbuch: The Export We Need (2026)

Which report you need

✓ Use thisYour Rechnungsausgangsbuch (outgoing-invoice ledger), exported as CSV.

✗ Not theseThe accounting-software formats under the separate Export tab (DATEV ASCII, DATEV XML, Lexware, Simba, and the other bookkeeping formats). Those are built for a bookkeeping import and we cannot read your VAT figures from them.

One naming note: Ergebnistabelle is just the label on the export button. The report itself is the Rechnungsausgangsbuch, and that is the file we need.

Step by step

In easybill, open Auswertungen → Rechnungsausgangsbuch.
Set the date range to the month you are filing for.
Click Ergebnis exportieren, then Ergebnistabelle als CSV.
Upload that CSV to us. Excel works too, but CSV is simplest.

Three things to get right

The Rechnungsausgangsbuch, not the Export tab. The Ergebnistabelle export is the one we read. The Export-tab formats (DATEV, Lexware, and the other accounting formats) are a different structure for bookkeeping software.
One month per file. Set the date range to a single filing month, the same month you are filing for.
This is your sales, not your purchases. The Rechnungsausgangsbuch is your outgoing invoices, exactly what we need for the VAT you charged. Input VAT on your German purchases (Vorsteuer) you provide separately, as you already do.

If your columns look different from last month

That is expected. The export's columns follow what happened in the period: a month with 7 percent sales adds a "7 %" column, exports and intra-EU sales add country and VAT-ID columns. You do not need to normalise anything. We read the columns your file actually has.

What happens to your report after you upload it?

Upload the CSV in your dashboard and we read your outgoing invoices line by line, classifying every euro: German sales at 19% and 7%, intra-EU B2B, and exports. The total is reconciled against the file's own total. You review, then a licensed German Steuerberater files with the Finanzamt. Files we cannot read reliably are rejected with exact guidance, never silently misread.

Intra-EU B2B lines do double duty: they feed the EU sales list (ZM), and every customer VAT ID is checked against the EU VIES register before we submit. Your return still files on time; any ID that cannot be confirmed is resolved with the advisor afterwards.

See your VAT from your report → Talk to us first

Selling on Amazon too? There is a separate guide for the Amazon VAT Transactions Report.

Free to cite with a link: Vaytax, "How to Export Your easybill Report for German VAT", https://vaytax.com/easybill-vat-report-guide

Frequently asked questions

Is this an estimate or my final VAT?

It is a draft. You see the figures your report produces, then a licensed German Steuerberater reviews them and files the return with the Finanzamt.

I uploaded my report but the VAT shows €0. What went wrong?

Almost always a period mismatch: the invoices in the file are from a different month or year than the filing period you selected. Only invoices dated inside the selected period count. Export the Rechnungsausgangsbuch for the exact month you are filing, one month per file, and upload that.

My export has different columns than last month. Is that a problem?

No, that is normal. The columns follow what happened in the period: a month with 7 percent sales adds a 7 percent column, exports and intra-EU sales add country and VAT-ID columns. We read the columns your file actually has.

Which format should I send, CSV or Excel?

CSV is simplest and most reliable. Excel works too. Just send the file as it came from easybill, without re-saving it.

What about the VAT on my purchases (Vorsteuer)?

The Rechnungsausgangsbuch covers your outgoing invoices, so it is your sales only. Input VAT on your German purchases is provided separately, as you already do, so the return is complete.

Is my data safe?

The free checker reads your file in your browser; nothing is uploaded there. When you file with Vaytax, you upload the report to us so we can prepare and file your return: it is stored on EU servers (Frankfurt region) and handled by the team of a licensed German Steuerberater, who is bound by professional secrecy.

How to export your easybill report for German VAT